Motor Pool

LOCATION AND HOURS

Hours: Monday – Friday: 7:00 a.m. – 3:30 p.m.
Phone: (352) 392-1131

1037 Magnolia Dr, Building 0706
Gainesville, FL 32611
Campus Map | Google Map

Vehicle Information and Inspection Forms

Vehicle Information can now be viewed within the newly launched Fleet Management app. Please email completed Vehicle Safety Inspection Forms for inspections completed by an outside vendor to motorpool@facilitiesservices.ufl.edu.

SERVICES

24-Hour Refueling

Refueling services for gasoline and diesel are available 24 hours a day through the use of a special access key, called a fuel fob, available from the Motor Pool. Each fuel fob issued is associated with a specific vehicle and should be used only to fuel that vehicle. If a vehicle’s fuel fob is lost, contact the Motor Pool at (352) 392-1131 for assistance.

FUELING PROCESS

Select a pump from those available
Scan the vehicle’s assigned fuel fob
Enter the vehicle’s mileage without tenths of a mile. Do not enter any zero(s) as the first digit(s). Press Enter.
Begin fueling. When finished fueling, hang up the pump nozzle.
Write your own receipt if necessary. Copies go inside the blue box at the first pump island.

For more detailed instructions on the Motor Pool’s fuel pump operations, please contact the Motor Pool at (352) 392-1131.

NEW VEHICLE REGISTRATIONS

All University of Florida departments registering a new vehicle for use at UF must complete and submit a Vehicle Intake Form. Motor Pool services, including the required pre-delivery inspection and assignment of a fuel fob cannot be provided if the vehicle intake form, supporting documentation, and funding for Motor Pool services have not been received from the customer. Back-up documentation (Certificate of Origin, Invoice, etc.) should be provided to Motor Pool upon delivery of the vehicle to complete the set-up in our system.

If completing the form for a vehicle not physically located in Alachua County, please mail completed documents to:

Facilities Services Motor Pool
1037 Magnolia Drive
Building 706 SW Radio Road
PO Box 112650
Gainesville, FL 32611

SAFETY INSPECTIONS

The University of Florida’s State Motor Vehicle Inspection Program was begun in 1995, to help ensure adequately maintained and safe state vehicles in operation at the University. An annual vehicle inspection is mandatory for all University vehicles, including any car, van, truck, bus, or other motorized conveyance required to bear a state license plate. Vehicles assigned to University of Florida departments or associated organizations (e.g. UAA, UF Health, IFAS, etc.) located in Alachua County must receive an annual inspection at the Motor Pool.

UF departments operating vehicles outside of Alachua County should develop a preventive maintenance and inspection program with a commercial service station. To assist these organizations, the Motor Pool can provide copies of the University’s Official Motor Vehicle Inspection Manual and technical advice and support. A Motor Pool Safety Inspection Form is provided for service stations to complete during their inspections.

A vehicle’s department is responsible to schedule a safety inspection prior to the Safety Check Inspection Decal’s expiration date (decals are affixed inside each vehicle on the lower left corner of the windshield). The expiration date is the last calendar day of the month shown punched on the decal. Safety inspection appointments are made by calling the Motor Pool at (352) 392-1131. The vehicle’s department will be charged a minimum of $95.00 for the annual safety inspection and renewal decal. A valid Facilities Services Customer ID and Chartfield Number (CFR) must be provided to the Motor Pool before the inspection can be completed.

Motor Pool personnel are authorized to remove any vehicle from service that does not pass its safety inspection. And as the annual inspection is mandatory, the University Police Department will leave a Notice of Violation of University Policy on vehicles without current inspection decals. Vehicles receiving a Notice of Violation must be inspected within 15 days of the notice or the vehicle may be impounded until a safety inspection is completed.

PREVENTIVE MAINTENANCE

The Motor Pool offers a full-service preventive maintenance program for all state vehicles. These services include all items covered by annual safety inspection plus added inspection and equipment lubrication services essential for the vehicle’s efficient operation and prolonged life.

Repairs

The Motor Pool provides full-service repairs and maintenance on vehicles and equipment of all types.

RATES FOR FY 2024 (EFFECTIVE 7/1/23)

Labor at $100.00 per hour
Towing at a minimum $65.00 (inside City of Gainesville) and $4.00 for each mile beyond the city limits

The Motor Pool performs all types of vehicle repairs on site except front end alignment and transmission overhaul.

For a comprehensive list of Facilities Services’ Rates and Fees, see our rates and fees page.

BODY REPAIRS AND TOWING

Towing services are available for University vehicles. If you need towing during business hours, contact Max’s Towing at (352) 377-0525. For faster service, please provide the vehicle number, license plate number, specific location of the vehicle, and department. All vehicles are towed to the Motor Pool.

Please contact:

Max’s Towing
Max & Debbie Hicks
2314 NE 19th Drive
Gainesville, FL 32609 (google map)
(352) 377-0525 phone (352) 372-0834 fax
For towing after business hours, contact Max’s Towing to have the vehicle towed to the Motor Pool. Max’s is available 24 hours a day (towing charges are added to vehicle repair costs).

VEHICLE PARTS

The Parts Department at the Motor Pool stocks most parts needed for emergencies, including batteries, tires, filters, bulbs, fuses, wiper blades, and other items to keep your vehicle on the road and functioning safely.

Please call our Parts Manager at (352) 392-4404 for parts between 7:00 a.m. to 3:30 p.m. Monday-Friday.

WORK ORDERS

All work orders for service are written by the Motor Pool staff at our main service desk. Customers must provide the vehicle number, current mileage, contact name, email address and phone number, and an explanation of the reason the vehicle is being brought to the shop. Please be prepared to leave the vehicle with us, unless prior arrangements have been made for service while you wait.

If you prefer to make a service appointment, please contact the Motor Pool at (352) 392-1131. A limited number of appointments are available each week.

You will receive an email when your vehicle is repaired, and ready for pickup.